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How to convert microsoft word 2007 document into pdf


Save or convert to PDF or XPS in Office Desktop apps

You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.

Use PDF format when you want a file that:

  • Looks the same on most computers.

  • Has a smaller file size.

  • Complies with an industry format.

Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing.

Important: Many programs, including Microsoft Word, have the ability to open and edit PDF files. Simply sharing something as a PDF is not sufficient to guarantee the recipient can't edit the file.

To see step-by-step instructions, select an Office program from the drop-down list.

Which Office program are you using?

  • Which Office program are you using?
  • Access
  • Excel
  • OneNote
  • PowerPoint
  • Project
  • Publisher
  • Visio
  • Word

  1. Open the table or report you want to publish as a PDF.

  2. On the External Data tab, in the Export group, select PDF or XPS.

  3. In the File Name field, type or select a name for the document.

  4. In the Save as type list, select PDF (*. pdf) .

    • If the document requires high print quality, select Standard (publishing online and printing) .

    • If file size is more important than print quality, select Minimum size (publishing online).

  5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .

  6. Select Publish.

This information also applies to Microsoft Excel Starter 2010 .

Note: You can’t save Power View sheets as PDF files.

  1. Select the File tab.

  2. Select Save As .
    To see the Save As dialog box in Excel 2013 or Excel 2016 , you have to choose a location and folder.

  3. In the File Name box, enter a name for the file, if you haven't already.

  4. In the Save as type list, select PDF (*.pdf) .

    • If you want the file to open in the selected format after saving, select the Open file after publishing check box .

    • If the document requires high print quality, select Standard (publishing online and printing) .

    • If file size is more important than print quality, select Minimum size (publishing online) .

  5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. For more information on the Options dialog box in Excel, see More about PDF options . Select OK when finished.

  6. Select Save .

  1. Select the File tab.

  2. Select Export .

  3. Under Export Current , select what part of the notebook you want to save as PDF.

  4. Under Select Format , select PDF (*.pdf) , and then select Export .

  5. In the Save As dialog box, in the File Name field, enter a name for the notebook.

  6. Select Save .

  1. Select the File tab.

  2. Select Save As .
    To see the Save As dialog box in PowerPoint 2013 and PowerPoint 2016 , you have to choose a location and folder.

  3. In the File Name box, enter a name for the file, if you haven't already.

  4. In the Save as type list, select PDF (*.pdf) .

    • If you want the file to open in the selected format after saving, select the Open file after publishing check box.

    • If the document requires high print quality, select Standard (publishing online and printing) .

    • If the file size is more important than print quality, select Minimum size (publishing online) .

  5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK when finished.

  6. Select Save .

  1. On the File tab, choose Save As .
    To see the Save As dialog box in Project 2013 or Project 2016 , you have to choose a location and folder.

  2. In the File Name box, enter a name for the file, if you haven't already.

  3. In the Save as type list, select PDF Files (*.pdf) or XPS Files (*.xps) , and then choose Save .

  4. In the Document Export Options dialog box, select a Publish Range , whether to Include Non-printing Information , and ISO 19500-1 compliance (PDF only).

Formatting tips

Project doesn’t support every PDF or XPS formatting feature, but you can still use some print options to change the look of the final doc.

Choose File > Print , and then change any of these options:

  • Dates

  • Orientation

  • Paper Size

  • Page Setup

In the Page Setup dialog box, you can change options on these tabs:

  • Margins

  • Legend

  • View

  1. Select the File tab.

  2. Select Save As .
    To see the Save As dialog box in Publisher 2013 or Publisher 2016, you have to choose a location and folder.

  3. In the File Name box, enter a name for the file, if you haven't already.

  4. In the Save as type list, select PDF (*.pdf) .

  5. If you want to change how the document is optimized, select Change . (Select Options in Publisher 2013 or Publisher 2016.)

    • Make any changes you want to the picture resolution and non-printing information.

    • Select Print Options to make changes to the printing options for the document.

    • Select OK when finished.

  6. If you want the file to open in the selected format after saving, select the Open file after publishing check box.

  7. Select Save .

  1. Select the File tab.

  2. Select Save As .
    To see the Save As dialog box in Visio 2013 or Visio 2016, you have to choose a location and folder.

  3. In the File Name box, enter a name for the file, if you haven't already.

  4. In the Save as type list, select PDF (*.pdf) .

    • If you want the file to open in the selected format after saving, select the Automatically view file after saving check box.

    • If the document requires high print quality, select Standard (publishing online and printing) .

    • If file size is more important than print quality, select Minimum size (publishing online) .

  5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .

  6. Select Save .

  1. If the file was previously saved, select File > Save a Copy.
    If the file is unsaved, select File > Save As.

  2. Select Browse to choose the location on your computer where you want to save the file.

  3. In the drop-down list, select PDF.

  4. Select Save.

Select More Options > Options to customize your PDF.

  • To make a PDF file from only some of the pages in your document, choose an option under Page range.

  • To include tracked changes in the PDF, under Publish what, select Document showing markup. Otherwise, make sure Document is selected.

  • To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks.

  • If you want to include document properties in the PDF, make sure Document properties is selected.

  • To make the document easier for screen-reading software to read, select Document structure tags for accessibility.

  • ISO 19005-1 compliant (PDF/A) This option outputs the PDF document as version 1.7 PDF, which is an archiving standard. PDF/A helps to insure that a document will look the same when it’s opened later on a different computer.

  • Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. If this option isn’t selected and the file uses a font that can't be embedded, then the PDF reader might substitute another font.

  • Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option. When you select OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.

Open and copy content from a PDF with Word

You can copy any content you want from a PDF by opening it in Word.

Go to File > Open and browse to the PDF file. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams.

To save your file as a PDF in Office for Mac follow these easy steps:

  1. Select File.

  2. Choose Save As.

  3. Select File Format at the bottom of the window.

  4. Choose PDF from the list of available file formats.

  5. Give your file a name, if it doesn't already have one, then select Export.

Note: When using Best for printing , the hyperlinks may not convert correctly. This is a known issue in Word for Mac.

Important: 

  • When using Online Service , only font that Microsoft has the legal rights to can be used. If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document.

  • Learn more about embedding fonts by visiting:

  • Benefits of embedding custom fonts

  • Some of your fonts can't be saved with the presentation

You can use Word, PowerPoint, and OneNote for the Web to convert your doc into a PDF.

  1. Select File > Print > Print (in PowerPoint you will select one of three formats).

  2. In the dropdown menu under Printer , select Save as PDF and then select Save.

  3. Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save.

This will generate a basic PDF that preserves the layout and format of your original document.

If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF. Select Open in Desktop App in the toolbar of PowerPoint and OneNote to start using the desktop app, and in Word select the Editing dropdown first and then select Open in Desktop App .

If you don’t own the desktop app, you can try or buy the latest version of Office now.

Got a suggestion for this feature?

Vote for an idea, or share a new one in our suggestion box at word.uservoice.com.

To export your Word document or Excel workbook to PDF format on iOS tap the File button at the top left, choose Export and then PDF.

Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.

XML Paper Specification (XPS) is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

Important: Most modern web browsers can open and display a PDF file. If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader, available from Adobe Systems.

  • Edit or make changes to a PDF file

  • Create accessible PDFs

Convert Word 2007 documents to PDF format

Convert Word 2007 documents to PDF format

Office 2007 lets you convert your documents, spreadsheets, and PowerPoint presentations to PDF -- optimized for online documents, printed documents, or both. But before you can convert your document to PDF format, says Mary Ann Richardson, follow these steps.

Office 2007 lets you convert your documents, spreadsheets, and PowerPoint presentations to PDF — optimized for online documents, printed documents, or both. Before you can convert your document to PDF format, you need to download and install the support for PDF and XPS from the Microsoft Web site. (Be sure you have an active Internet connection so you can download the support for PDF and XPS.) Now follow these steps:

  1. In Word 2007, go to Word 2007 Help, type PDF in the Search box, and then press [Enter].
  2. Scroll to and click Enable Support For Other File Formats, Such As PDF And XPS.
  3. Under “What Do You Want To Do?” click Install And Use The Publish As PDF Or XPS Add-In From Microsoft.
  4. When the Web page displays, click Microsoft Save A PDF Or XPS Add-In For 2007 Microsoft Office Programs.
  5. Follow the instructions to download the add-in.

To save a Word 2007 document as a PDF file, open the document and follow these steps:

  1. Click the Microsoft Office button, move to Save As, and click PDF Or XPS.
  2. Click the Options button to set Bookmarks, designate whether you want to save a part of the document or the entire document, and/or exclude document elements from the file. Click OK.
  3. Click the appropriate button for Standard or Minimize optimization.
  4. Click Publish.

You can follow these same steps to convert your spreadsheets and PowerPoint files to PDF.

Miss a Word tip?

Check out the Microsoft Word archive, and catch up on other Word tips.

Help users increase productivity by automatically signing up for TechRepublic’s free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

maryannrichardson

Published:  Modified:  See more Software Share: Convert Word 2007 documents to PDF format
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Save or convert to PDF or XPS in Office desktop applications

In Office applications, you can save or convert files to PDF for sharing or printing. No additional software or add-ons are required.

Use PDF format if you want the file to meet the following conditions:

  • file should look the same on most computers;

  • the file must be smaller;

  • requires industry standard compatibility.

Examples include resumes, legal documents, newsletters, readable (non-editable) and printable files, and professional print files.

Important: Many programs, including Microsoft Word, can open and edit PDF files. Simply sharing a PDF file is not enough to prevent the recipient from editing the file.

For step-by-step instructions, select an Office application from the drop-down list.

Office application used:

  • Office application used:
  • Access
  • Excel
  • OneNote
    • PowerPoint
  • Project
  • Publisher
  • Visio
  • Word

  1. Open the spreadsheet or report you want to publish to PDF.

  2. On the External Data tab, in the Export group, select PDF or XPS .

  3. In field "File name " enter or select a document name.

  4. In the "Save as Type " list, select PDF (*. pdf).

    • If the document requires high print quality, select " Standard" (web publishing and printing).

    • If file size is more important than print quality, select minimum size (web publishing).

  5. Select " Options" to set the page to print, choose whether to print markup, and select output options. Press "OK" button .

  6. Select "Publish" .

This information also applies to Microsoft Excel Starter 2010.

Note: You cannot save Power View sheets as PDF files.

  1. Select File 9 tab0024".

  2. Press the Save As button .
    To view the Save As dialog box in Excel 2013 or Excel 2016, you must select a location and folder.

  3. In field "File name ", enter a file name if you have not already done so.

  4. In the "Save as Type " list, select PDF (*.pdf).

    • If you want the file to be opened in the selected format after saving, check the box "Open file" after publishing .

    • If the document requires high print quality, select " Standard" (web publishing and printing).

    • If file size is more important than print quality, select minimum size (web publishing).

  5. Select " Options" to set the page to print, choose whether to print markup, and select output options. For more information about PDF options, see the Options dialog box in Excel. Upon completion, press the "OK" button.

  6. Press "Save" button .

  1. Select the "File " tab.

  2. Select "Export" .

  3. In the "Export current " section, select the part of the notebook that you want to save as a PDF.

  4. In the "Format Selection " section, select PDF (*.pdf) and click the "Export" button .

  5. In the "Save as" dialog box, in the "File name" field, enter a name for the notebook.

  6. Press the Save button .

  1. Select the "File " tab.

  2. Press the Save As button .
    To view dialog PowerPoint 2013 and PowerPoint 2016 Save As window, you must select a location and folder.

  3. In field "File name ", enter a file name if you have not already done so.

  4. In the "Save as Type " list, select PDF (*.pdf).

    • If you want the file to be opened in the selected format after saving, check the box "Open file " after publishing .

    • If the document requires high print quality, select " Standard" (web publishing and printing).

    • If file size is more important than print quality, select minimum size (web publishing).

  5. Select " Options" to set the page to print, choose whether to print markup, and select output options. When is complete, press "OK" button.

  6. Press the Save button .

  1. On the File tab click the Save As button .
    To view the Save As dialog box in Project 2013 or Project 2016, you must select a location and folder.

  2. In field "File name ", enter a file name if you have not already done so.

  3. In the Save as type list, select PDF files (*.pdf) or XPS files (*.xps), and then click the Save button .

  4. In the Document Export Options dialog box, select a publication range, specify whether to include non-printable information, and compliance with ISO 19500-1 (PDF only).

Formatting Tips

Project does not support all possible formatting features for PDF or XPS documents, but you can use some print options to change the appearance of the final document.

Select File > Print and then change any of the following options:

  • dates;

  • orientation;

  • paper size;

  • page settings.

In the Page Setup dialog box, you can change the settings on the following tabs:

  • "Fields",

  • "Legend",

  • "View".

  1. Select the "File " tab.

  2. Press the Save As button .
    To view the Save As dialog in Publisher 2013 Publisher 2016, you must select a location and folder.

  3. In field "File name ", enter a file name if you have not already done so.

  4. In the "Save as Type " list, select PDF (*.pdf).

  5. If you want to change how the document is optimized, click the Change button . (Choose options in Publisher 2013 or Publisher 2016.)

    • Make any necessary changes to the image resolution and non-printing information.

    • Select print settings to make changes to the print settings of the document.

    • When complete, press the "OK" button.

  6. If you want the file to be opened in the selected format after saving, select the "Open file " after publishing .

  7. Press the Save button .

  1. Select the "File " tab.

  2. Click "Save as" button .
    To view the Save As dialog box in Visio Visio 2016, you must select a location and folder.

  3. In field "File name ", enter a file name if you have not already done so.

  4. In the "Save as Type " list, select PDF (*.pdf).

    • If you want the file to be opened in the selected format after saving, select the checkbox "Automatically view file" after saving .

    • If the document requires high print quality, select " Standard" (web publishing and printing).

    • If file size is more important than print quality, select minimum size (web publishing).

  5. Select " Options" to set the page to print, choose whether to print markup, and select output options. Press "OK" button .

  6. Press the Save button .

  1. If the file has been saved before, select > "Save a copy" .
    If the file is not saved, select "File > save as" .

  2. Click the Browse button to select the location on your computer where you want to save the file.

  3. Select PDF file from the drop-down list.

  4. Press button Save .

Select advanced options > options to customize the PDF file.

  • To create a PDF file on only some pages of the document, select an option in section "Page range" .

  • To include tracked changes in the PDF, under Publish What, select Markup Document . Otherwise, make sure that the document is selected.

  • To create a set of bookmarks in a PDF file, select "Create bookmarks" . Then select "Headings" or, if you've added bookmarks to the document, Word Bookmarks .

  • If you want to include Document Properties in the PDF, make sure Document Properties is selected.

  • To make your document easier to read by screen reader software, select document structure tags for accessibility .

  • Compliance with ISO 19005-1 (PDF/A) This option causes a PDF document to be created using the 1.7 PDF archiving standard. The PDF/A standard ensures that a document will look exactly the same when opened on another computer.

  • Bitmap text if fonts can't be embedded If it's not possible to embed fonts in the document, a bitmap of text is used when creating a PDF file to make the PDF document look the same as the original. If this option is not selected and the file uses a non-embeddable font, the PDF reader may use a different font.

  • Encrypt document with password Select this option to restrict access to the PDF file to people who do not have a password. When you click the "OK" button, Word will open the "Encrypt PDF document " field where you can enter and re-enter your password.

Opening a PDF file in Word and copying content from it

You can copy the desired content from a PDF document by opening it in Word.

Navigate to file > open and go to PDF file. Word will open the PDF in a new file. You can copy the content you want, including images and diagrams.

To save a PDF file in Office for Mac, follow these simple steps:

  1. Select "File".

  2. Press the "Save As" button.

  3. Select file format at the bottom of the window.

  4. Select PDF from the list of available file formats.

  5. Give the file a name, if it doesn't already have one, click the " Export" button.

Note: When using printable , hyperlinks may not be converted correctly. This is a known issue in Word for Mac.

Important:

  • When using Web Service , you can only use a font for which Microsoft has legal rights. If the documentation contains a custom font, it will be replaced and may cause problems. This can be avoided by embedding fonts in the document.

  • For more information about font embedding, see:

  • Benefits of Embedding Custom Fonts

  • Some fonts cannot be saved in the presentation

You can use Word, PowerPoint, and OneNote for the web to convert a document to a PDF file.

  1. Select file > print > print (in PowerPoint you will choose one of three formats).

  2. From the Printer drop-down menu, select Save as PDF and then Save .

  3. You can then use the browser menu that opens to name the PDF file and choose where to save it, and then select "Save" .

This will create a regular PDF file that retains the layout and formatting of the original document.

If you need more control over PDF options, such as adding bookmarks, use the desktop application to convert your document to PDF. Select " Open in desktop application" in the toolbar of PowerPoint and OneNote to start using the desktop application, and then in Word select the "Editing" dropdown and then click the "Open in desktop application 9" button0023" .

If you don't own the desktop app, you can try or purchase the latest version of Office.

Do you have suggestions for this opportunity?

Vote for your favorite ideas or submit your own in the ideas box at word.uservoice.com.

To export a Word document or an Excel workbook to PDF in iOS, click the File button in the upper left corner, select " Export", then PDF .

Format PDF preserves the formatting of documents and allows you to share files with other users. When you view a PDF file online and print it, the original presentation is preserved. The PDF format is also useful for documents intended for industrial printing. The PDF format is used by many institutions and organizations and is supported by more viewers on different platforms than the XPS format.

The XPS format is an electronic file format that retains document formatting and allows file sharing. The XPS format ensures that when the file is viewed on a computer and printed, the original formatting is preserved and the file data cannot be easily changed.

Important: Most modern web browsers can open and display a PDF file. However, if you have an older operating system, your device may require a PDF reader such as Acrobat Reader available from Adobe Systems.

  • Modifying PDFs

  • Create readable PDF documents

How to Convert Word to PDF on Windows 11

One of the most widely used Microsoft Office programs is Microsoft Word, which can be used to create reports, letters, applications, e-books, and even forms. Are you wondering how convert Word to PDF ? This article will tell you how to convert Word to PDF on Windows in three efficient ways, including Wondershare PDFelement - PDF File Editor.

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Method 1: Convert Doc to PDF with PDFelement
Method 2: Convert Word Document to PDF with Different Versions of Word
Method 3: Other PDF Tools to Convert Word to PDF

Method 1: Convert Doc to PDF using PDFelement

Step 1. Import the Word file

Launch this Word to PDF converter on Windows, click "Create PDF", select the Word file you want to convert, and click the "Open" button in the lower right corner of the screen.

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Step 2: Convert Word document to PDF

The generated PDF file will be opened directly in PDFelement. You just need to click "Save As" on the "File" tab to save it to your computer. This Microsoft Office Word to PDF converter works with all versions of Word from 2003 to 2016.

All-In-One PDF Solution

PDFelement is not only a converter for converting Word documents to PDF, but it also allows you to edit the converted PDF files, protect them with passwords or digitally sign them. It produces high quality ISO standard output PDF files with perfect dpi and resolution. It is a cheap but professional PDF editor that provides a wide range of PDF editing features such as text editing, image editing and OCR (Optical Character Recognition) execution.

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With PDFelement, you can add new text anywhere in a file without breaking the original document formatting. Similarly, users can also remove text from a PDF file or replace it with new text while retaining the same formatting. PDFelement can also be used to convert PDF files to many other formats, create new fillable forms, fill in existing forms, and digitally sign them using PDFelement's secure servers.

Method 2: Convert Word Document to PDF with Different Versions of Word

Convert Word Document to PDF using Word 2016, 2013 and 2010

Open a Word document on your computer. Click the "File" tab and select the "Save As" option, then in the new dialog box, select "PDF (*.pdf)" to save the Word document, then click the "Save" button. You can also select a folder and name the file as you wish.

Converting a Word document to PDF using Word 2007 and 2003

Open a Word document, then click the File button in the top left corner. Click the "Save As" button and select the "PDF or XPS" option to convert your document to PDF. (Note: If you don't have this option, you can use the method below to convert Word 2003 to PDF).

Other PDF Tools to Convert Word to PDF

1. Wondershare PDF Converter Pro

Wondershare PDF Converter Pro is one of the most powerful Word Doc to PDF converter that allows you to create PDF files from almost any other file type. You can create PDF files from Word, PowerPoint, Excel, Rich Text and other formats. Moreover, Wondershare PDF Converter allows you to encrypt PDF, protect PDF, OCR PDF, and merge PDF.

To convert a Word document to PDF with Wondershare PDF Converter Pro, you just need to go to "File to PDF", then add a Word document to this Word to PDF Converter, and then click the "Create" button. This is the easiest way to convert Word to PDF.

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2. NitroPDF

NitroPDF is considered one of our best Word to PDF Creator Software. This software is a powerful Word Doc to PDF converter that allows you to create PDF files from almost any other file type. You can also create PDFs by combining other files or create a PDF from scratch. NitroPDF creates collaborative PDFs that you can sign, edit, and modify with PrimoPDF's built-in editor.

NitroPDF also lets you convert PDF files to Word, images, Excel, HTML, and PowerPoint, among other formats.

Learn more